3rd & 4th August 2018 Vivary Park

Volunteering - The Why, What & Where

Taunton Flower Show is a great community event, attracting many thousands of local residents as well as visitors from the wider region.  However, the show would not be possible without the willing help of its many volunteers.

From the Chairman's role, the Executive Committee members, the various show department coordinators through to those who staff marquees, gates and car parks, Taunton Flower Show is a brilliant example of a volunteer force working together to produce one of the most prestigious shows in the south west.

Why not join us?

Roles

Every year we rely on the help of about 250 volunteers who work in all sorts of capacities - for which we are always welcoming new volunteers to help with - and include

  • Selling tickets and stewarding at the gates
  • Stewarding in the main marquees and the three car park areas
  • Selling programmes
  • Driving buggies for those visitors who need help getting from car park to gate
  • Gate stewarding 3 days before the show when the park is closed to the public
  • Assisting in the competition marquee in advance of the show
  • Organising exhibitor car parking the day before the show
  • Stacking chairs and tables and litter picking the day after the show
  • Helping with marketing, social media and questionnaires

Benefits for all volunteer positions

We ask volunteers to commit to a minimum of 2 hours, either before, during or after the show.  In return they will receive FREE ENTRY and parking and a refreshment voucher commensurate with the hours they have worked which can be exchanged for drink or food with any food retailer at the show. Those who offer 4 hours or more will also be invited to a “thank you” evening meal and social, which last year was held at the Monkton Elm Garden Centre in late August

Register your interest

If you would like to offer your help or have any queries, please contact our Chief Steward, Stephen Froud. Where necessary he will put you in touch with the Section Leader responsible for the area of help you can offer to the show.

Email Stephen Froud on spfroud@gmail.com, or call the Show Office on 01823 332010

 

 


Specific Positions Needed

Catering Coordinator

This role would see the volunteer oversee the booking of the various catering traders who book in to provide different types of catering on site during the two days of the show. Our previous coordinator has now stepped down. Each section of the show has it's own coordinator who oversees the organising of that part of the show. The coordinator will have the support of the Show Secretary as they settle into the role. More information on this post will be provided upon enquiry. Volunteers for TFS are typically people who are not working or part time working who want to offer more to their local community and would be joining a brilliant cohesive and friendly team of like minded volunteers - many of whom remain with TFS for many years because of the joy they experience helping run the regions premier event of this type.

Before the Show:

From November send applications to potential caterers, manage paperwork alongside the Show Secretary. Send invoices and chase money if required.
Help mark out catering areas during show set up

At the Show:

Day before the show meet catering units onsite to ensure in correct position, check units for H&S, visit each unit throughout the show, collecting till receipts at the end of the day.

After the Show:

Send invoices after the show with the Treasurer, chase money if required
Mileage and expenses can be claimed.

To enquire further, please read the base of this page. Thank you. 


Raffle Coordinator

Before the Show:

Some administration from April contacting potential donors to ask for prizes, organise collection of prizes to have at the show.
Produce a prize list for printing in the programme and on the raffle tickets

During the Show:

Liaise with the WI and secretary’s tent co-ordinating the money and ticket stub collections.
Saturday, make the draw and display lists of winners.

After the Show:

Arrange collection/delivery of prizes if are not collected at the show.
Write to each of the donors to tell them who won their prize. And thank them for donating. 

Mileage and expenses can be claimed.